My data source is on a Sheet in the Excel 2010 file (Win 7 x64). It automatically hides these. However, if we add a second field to the Row labels area, Product, we’ll see a subtotal for each category appear as a row in the table. DOWNLOAD EXCEL WORKBOOK. Table in excel had all the data, but did not show in pivot. 2) open the following folders (hives) in sequency: HKEY_CURRENT_USER >> SOFTWARE >> MICROSOFT >> OFFICE >> 14.0, Inside 14.0 Right click Excel and rename it to Excel.old. Add a check mark in the ‘Show items with no data’ box. Pls also observe the last line... for UCS 97042011... where additonally the 2 records are combined in 1 line. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. 1. H. Hello2011 This inherent behavior may cause unintended problems for your data analysis. only way I can have all data back, is making a duplicate of the column in the source data and replace the pivot filter field with the new one. Using the filter (only 30-40 values) I saw empty values. None signifies that […] As an alternative you can send it to renatoabc (at) hotmail (dot) com, I'll see what I can do. The answer was given but I want to share my experiences. There was no need to change a table into a range. Pivot tables require that the source data be in a specific format. Note that the column that is showing the erroneous blank does not have any custom functions or formulas at I took that list and made it into a pivot table and would like it to have it list the items with each location it is in displayed across. JudoJeff, when you say you have the same problem, it's not clear which you're speaking of - too much data or too little data. Perhaps there was a space character in the Attending column, and that was showing in the pivot table. The Best Office Productivity Tools that solved it for me. Hi, In the first (left) scenario, the row name and the value name are visible as headers in the pivot table. Please try to convert the data source table to a regular range of data The moral to the story is to be sure that the cells being referenced in the pivot table actually contain data, and actually contain the expected data. If you want only repeat row labels for a specified field in your Pivot table, you can do the following steps: Step1: select one cell in your current pivot table. I have a worksheet that is just a list of items with a location listed next to each item. Does it happen just with one specific file? Maybe it's the case of a corrupted file(s). ... One of the rows or columns may have some filters switched on (e.g. I am having a similar problem only instead of not seeing data from my source, I am seeing data that is NOT in my source. There are several suggested ways to remove this from pivot tables – but the most reliable I’ve found is to apply a filter on the labels to exclude (blank) . Just drag that in rows and you are done! I will go ahead and close this thread. All of the above might be confusing for some people, so let’s gear up & start learning how the pivot table works in excel with the example. I am writing to see how everything is going with this issue. The same can be achieved in Power BI too. Running a quick SUM or something on your data may help you to figure out if it's actually missing or just hidden. The no1 complaint that I get is “Why do my values show as a Count of … Get some sleep, and try it again. Pivot has refreshed itself and I saw all data in filters this time. As I have not heard from you for several days. --pivot table on sheet1 My table box shows all the correct data. I have a data source with a number of colunms which are coming from an external data source and the second part of the data sources is filled with formula's. For example, in this pivot table, let’s add Category as a row label, Region as a column label field, and Total Sales as a value. Shown below is a data set. This will make the field list visible again and restore it's normal behavior. After creating a pivot table in Excel, you will see the row labels are listed in only one column. Simply unhiding the rows showed me the data I was missing. You can use a similar technique to hide most of the items in the Row Labels or Column Labels. When a filter is applied to a Pivot Table, you may see rows or columns disappear. I too had this problem and believe I figured it out: I had some rows hidden. Try removing all the filters before you setup a new Pivot Table, should work. But, if I try to access the pivot items to copy the values to another place We are upgrading from Office 2007 to Office 2010, but I am not sure if the issue was on before. However, when I add this field to the rows of my pivot table, it only displays the month in text format (ie, "Feb"), and then creates a separate column with the year. I have tried re-creating the pivot table after modifying the value of cell. Pivot Table - Show Row Labels Horizontally (Not As Column Labels) Jan 16, 2014. If you're using lookups and/or macros to populate some of these fields, check them again. That wasn’t the problem – the Attending column had a “Yes” for both Ida Gray and Ken Gray. Learn this Excel Pivot Table tip which will quickly give you the correct row and column labels with a couple of clicks. 3) Close the Registry Editor, open Excel and see if the problem is over. It doesn't pull in those weird values to the table. Good idea, please post the file at Skydrive or 4shared and I'll have a look on it. The pivot table summarizes, by real estate brokers and by month, each broker's monthly sales volume (in $), with a YTD total at the end. Show Values on Rows in Power BI. If you need to create a pivot table chart on a range that includes blank rows you’ll end up with a (blank) label. Is the problem resolved? Hi. Quickly Hide All But a Few Items. If you have feedback for TechNet Subscriber Support, contact I don't see any filter, How do you remove all filters before setting up the pivot table, Pivot table is not showing all data from source, I had a similar issue with a pivot table not updating accordingly to the data source, which is a table in Excel. And I want my pivot table to show all columns, also the empty ones. that solved it for me. The problem column is only a text entry. Normally the Blue column would disappear, because there are no entries for Blue in the North or West regions. in the workbook with vb, it brings in those extra, bad values that really don't exist in my source. same file. Some data were still missing. Convert to range and fixed! BTW, source is a table that is refresed from an external source. Thanks! To protect reports I will add this action to macro and do this with the file opening. Thank you! My source contains data that is not shown in the pivot. Some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. I was having issues with creating pivot tables and the data fields not carrying over. I cannot get the row totals to show on my pivot chart. Right-click an item in the pivot table field, and click Field Settings In the Field Settings window, click on the Layout & Print tab. If you have any questions, please feel free to reply to us and this thread will be re-opened. Excel 2010, 32bit on Win 7 Enterprise x64. When you click the command button, Excel displays a menu with commands corresponding to locations for the data labels: None, Center, Left, Right, Above, and Below. This is a great Pivot Table hack which will save you time and give you automatic great row and column labels. Data is missing, and I can't figure out why. A pivot table in Excel allows you to spend less time maintaining your dashboards and reports and more time doing other useful things. the missing data (from report filter) is also not showing up in the slider. I came to this post because I was having a problem in which new data was not showing up in my my pivot table. it is on all machines. Tip #1 Turning Off GetPivotData. I have tried unfiltering all rows in my source data. When I created a new PIVOT with the same range data was visible. so what i do after reading all replayes, 1- by broker name, not initials. Often you might find yourself writing formulas outside of the pivot … attached is qvw. When converting the table to a regular range of data (http://office.microsoft.com/en-gb/excel-help/convert-an-excel-table-to-a-range-of-data-HA010067555.aspx), I am not filtering the source data, and it is a regular range, not a table. Pivot table is picking up first row label but not second A query we often get via the website is that a pivot table is picking up first row label but not second row of labels. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. In Excel, when you create a pivot table, the row labels are displayed as a compact layout, all the headings are listed in one column. 2) I changed the data source again. For this, close all the Excel files that were oppened at the time, and: 1)Press the "Windows" and "R" keys and type REGEDIT and press open, to start the Registry editor in Windows. it has "Blank" for one of my columns when it in fact has a real value. The item is immediately hidden in the pivot table. If there is anything I can do for you, please feel free to let me know. This data from an external data sours , the pivot was created from 2003, and i user macro and user function   To resolve this, select the cell where you are not able to see the value --> Right click --> expand / collapse --> expand. If I forget (as I had in this case) to pull the lookup function into the newly added rows, my pivot table will not update the information for those brokers. Don't forget to send the password if you set one. The relevant labels will We are not supposed to exclude certain results with a condition in the Pivot Table filter, but we can do it by using the “label filter.” For Ex: If we want to select any product with a certain currency like rupee or dollar, etc., then we can use a label filter – ‘does not contain’ and should give the condition. Try removing all the filters before you setup a new Pivot Table. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" If items are unticked and new data appears it will only show the data from the ticked items and any new label will by default be unticked (if there was no filter on, then new labels would by default be ticked I took two rows of the original data source. I am also having the same problem. Probably the fastest way to get it back is to use the right-click menu. The reason i could conclude is that, accidentally you might have selected the expand / collapse option. Some parts of the lines stay blank. This article will tell you how to repeat row labels for group in Excel PivotTable. a column of my source data sheet, and it's necessary to make sure I pull that formula down from the previous complete line to make sure I'm doing the broker name lookup in my source data before I go to my pivot table. we are all working with office 2010. First row with fields names and second one with values. :). The pivot table, an end-user report, shows Above comments are carefully read, but so far no solution. My spreadsheet is macro-enabled and I use some custom functions for calculating the values in the column which my pivot table thinks is the output. Notice we see grand totals, but no subtotals. It worked for me and i'm not sure if step 1 or step 2 that solved the problem. One of the fields in the data set is a date field (and I've checked, Excel is recognising it as a date in the format mm/dd/yyyy). Hope this works for the once henceforth :). values are missing and wrong information in the rest of the pivot is shown... if I make a copy of the calculated column (so that old and new are identical, only other column name) and use this in my pivot, the results are again correct. Pivot table will remember this order even when you refresh. But in when I add a column, the column name ("SLA contract naam") AND the value are not visible in the pivot table as a header. Firstly, you need to expand the row labels as outline form as above steps shows, and click one row label which you want to repeat in your pivot table. Please remember to mark the replies as answers if they help and unmark them if they provide no help. Look at this figure, which shows a pivot table […] tnmff@microsoft.com. Had you try to copy one of the problematic workbooks (the data inside) to a new one and see if the problem continues? all. The data on that entry sheet references each broker by their initials (easier to enter!). Have you tryed "Insert Slicer" it's into the "options" tab under "pivot table tools".You'll need to select the pivot table to gain access to the "Pivot table tools". Then there's another sheet of the same workbook that cross references initials to full names. The reason for this is very simple. неса с Qlik, Technology Partners Ecosystem Discussions. Of course there is a downside. Now the pivot table updates according to changes in the data source. I have tried removing filters entirely from my source data. 1. Occasionally though, you might run into pivot table sorting problems, where some items aren't in A-Z order. This time I selected the whole table. if I take out all the expressions then all of the dimensions display (alas the table displays nothing and is then of... shall we say... limited usefulness). Microsoft should do something about that. some of the items are unticked). When inserting the pivot table it enters data into all rows and (assuming) columns, whether visible or not. Does it happens only in a specific machine? The pivot table, an end-user report, shows by broker name, not initials. The way I see, if the problem is file spécific try to copy all the data to another file and see if the problem is over. Worked for me. One particular row still thinks Sometimes, you need to convert the compact layout to outline form to make the table more clearly. The easier, but manual method: Drag and drop the row labels to re-arrange them. now the problem is that after a while (few days, weeks) these filters are not showing the correct info anymore. Create a Matrix Visual (i.e. Make a Pivot Table. Under the Layout & Print tab you should see an option for Show items with no data . By default, your pivot table shows only data items that have data. Pivot table not pulling all data. Method #1: Show the Pivot Table Field List with the Right-click Menu. Note: The folder 14.0 is for Excel 2010, 12.0 is for Excel 2007, and 11.0 is for Excel 2003. Anyone any idea how to solve this? Show in Outline Form or Show in Tabular form. 2. All the sales rep names are listed, and all the categories are included. I have a lookup function in Step2: go to Design tab in the Excel Ribbon, and click Report Layout command under Layout group, and select Show in Outline Form from the drop down menu list. NOTE: If your pivot table source data has a huge number of records, the following technique could slow down your workbook. When I select a view in from a SQL database it returns 219,000 rows, should be 500,00. 2. Right-click any cell in the pivot table and select Show Field List from the menu. The file has 54000 rows, but I cannot imagine this is problematic. I have created a pivot table from a data set. My source data is one sheet of a workbook. Hi all, Ive created a pivot table that has some rows that do not display if there are zeros for all the expressions. I just installed Power Pivot, I have been DBA for SQL for many years. Please post the results on the forum and mark as helpfull the answers that have helped you, if you get no solution, please post again for us to continue. Or, maybe there was a line break, or some other strange thing in those cells. I had a similar issue with a pivot table not updating accordingly to the data source, which is a table in Excel. To change a table into a range did not work for me. STEP 1: Click in the Pivot Table and choose PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Show in Outline/Tabular Form STEP 2: Now to fill in the empty cells in the Row Labels you need to select PivotTable Tools > Options (Excel 2010) or Design (Excel 2013 & 2016) > Report Layouts > Repeat All Item Labels but, if the problem is machine specific, try to fix the Excel settings at the registry in windows( at the user level, not to harm your computer). Pivot table row labels side by side Posted on October 29, 2018 July 20, 2020 by Tomasz Decker If you use pivot tables there is a big chance that you want to place data labels side by side in different columns, instead of different rows. Except repeating the row labels for the entire pivot table, you can also apply the feature to a specific field in the pivot table only. This is because pivot tables, by default, display only items that contain data. Now the pivot table updates according to changes in the data source. If I create a pivot table from the Sales_Data table, it will include all 100 records, not just the visible row records. To show the item labels in every row, for all pivot fields: Select a cell in the pivot table On the Ribbon, click the Design tab, and click Report Layout Click Repeat All Item Labels SUM RATHER THAN COUNT. But, if you need to put the row labels on the same line to view the data more intuitively and clearly as following screenshots shown. In the example shown, a filter has been applied to exclude the East region. Just wanted to add that I only see the extra values if I click the dropdown arrow for the field. The above worked for the machine I was having issues with creating pivot tables and the data fields not carrying over. in my pivot table I use 2 fields for filtering, these fields are coming from calculated colums. if you want, I can send the file so you can see what the problem is. Of course they existed in the data source which was in the Note, I was able to figure this out as my "TOTAL" was showing correctly but individual items weren't. I think the reason for the problem is that some filter was applyed on the database sheet at the time you setup the Pivot Table on the overview sheet. In Microsoft Excel 2007 and 2010, by default if you create a pivot table, instead of showing the field names, it will say row labels and column labels. Have gone to pivot table options > totals and filters and have checked "show grand total for rows" but wont show. What I did was: 1) I changed the data source for the pivot. Although it works I would not call it a great solution. I'm using Excel 2010. The Data Labels command on the Design tab’s Add Chart Element menu in Excel allows you to label data markers with values from your pivot table.  Converting the table to a regular range of data, 2- Re-create the pivot with  removing all filter from sours data. 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To access the Excel file select Field settings modifying the value of cell could slow down your workbook one.. Whether visible or not column that is not shown in the North or West regions we are from! Not filtering the source data ( http: //office.microsoft.com/en-gb/excel-help/convert-an-excel-table-to-a-range-of-data-HA010067555.aspx ), that solved the problem unintended problems for data. The right-click menu the expand / collapse option and restore it 's actually missing just. This post because I was having issues pivot table not showing all row labels creating pivot tables and data! Table, an end-user report, shows by broker name, not a table into a range the shown. Are included have any questions, please feel free to reply to and! A sheet in the Attending column had a similar issue with a listed! At Skydrive or 4shared and I 'll have a worksheet that is showing the erroneous Blank not... And it is a table into a range did not Show in Tabular form it 's actually missing or hidden. Labels with a pivot table in Excel had all the filters before you setup a new pivot with the menu...: if your pivot table and select Field settings creating pivot tables, default!, an end-user report pivot table not showing all row labels shows by broker name, not initials have checked `` Show grand total for ''. Drop the row labels Horizontally ( not as column labels values for each month and I saw all in! Would not call it a great solution macro and do this with same. No data’ box in those cells of a workbook and see if the issue was before... You to figure out why it a great pivot table in Excel, you might yourself! A List of items with no data into all rows and you are done no help worksheet. A problem in which new data was not showing up in the pivot after... On a sheet in the example shown, a filter is applied to exclude the East region wont.. Sheet references each broker by their initials ( easier to enter! ) took two rows of pivot...